Organizational Changes to Improve Engagement

Employees stay at companies where they feel valued and safe. Employees leave companies where they
feel discounted, taken advantage of, or disconnected from managers and co-workers. Increasing the
engagement and retention of good employees can propel a company’s success, allowing leaders to
focus on proactive strategies instead of reactively putting out fires. While some more immediate actions
can create short-term engagement, long-term commitment requires leaders to examine and redefine
how things are done by the company as a whole and how employees are developed and nurtured.

Organizational Culture: To help employees connect with the company, ensure that every aspect reflects
the goals, vision, and philosophy of its leadership. Policies, practices, communication, decisions, clients,
etc. all need to connect back to the same message so employees know who the company is and can
gauge their actions accordingly. Stating one thing but letting managers and employees do something
different sends mixed messages and makes employees doubt the integrity of the company they work

● Create purpose and commitment by fostering formal and informal connections between
leadership and employees, between departments, and between co-workers. Institute ways for
employees to interact with leadership such as panels, lunches, and “meet-and-greets” and
reasons for employees to work with others across the company such as initiatives, committees,
and affinity groups.

● Improve communication and transparency to offer regular insights into the company’s goals,
financials, wins, and challenges. Schedule quarterly or monthly meetings and/or send regular
newsletters or impromptu communication so employees hear what is going on directly from
leadership. Hold managers accountable to timely pass along important information to all of their

● Review your organization as a whole, starting at the top and extending through every level and
job. Update your policies, practices, and culture to eliminate any toxicity, harassment, or
discrimination and to create the consistency of acceptance and equality throughout. Engage an
outside consultant to assess your practices and recommend initiatives from an objective

● Make all employees feel welcome and valued regardless of their background. Prioritize Diversity,
Equity, and Inclusion (DEI) initiatives (including race, gender, LGBTQ+, religion, national origin,
age, education, etc.) to benefit from the diversity in thought and experiences that comes from a
varied group of people.

● Update your technology, infrastructure, and resources to give your employees the best tools to
do their jobs. Find ways to make employees’ jobs easier.

● Stop making decisions “because that’s how we’ve always done it” and allow employees to feel
comfortable and empowered enough to offer their thoughts and insights. Welcome brain-
storming new ideas and teamwork to improve results.

● Extend your focus on excellent customer service to include your internal client – your employees.
Make sure your employees feel valued and respected and ensure you are meeting their needs
just as you expect them to do with your external customers.

Employee Development: Recognize that most employees do not “live to work,” but they do want to
dedicate their time and talent to a company that appreciates them. Today’s workforce is not composed
entirely of people on the “traditional” career path. Employees have different needs, priorities, goals,
lifestyles, backgrounds, and challenges, often changing many times during their tenure. By helping
employees succeed with their personal and professional goals, you will enhance their commitment to
the company, increase their productivity and inspire their innovation. Meeting employees where they
are in life may require individualized, out-of-the-box thinking, and implementing new policies and
procedures can produce remarkable results.

● Instead of the necessitating “promotion by changing jobs,” work with employees to determine
how they can follow their desired career paths while staying at the company and keeping their
institutional knowledge in-house. Are they looking to be promoted? Explain those expectations
and give them the chance to learn those skills. Do they want to keep doing what they are doing?
Help them refine and improve those skills so they can do them even better. Do they want to try a
different job? Find opportunities for employees to work in different departments to find their
best fit. Do they want or need to take a step back? Work with them to find schedules and job
duties that allow them to balance their demands.

● Change your focus from attendance and punctuality to availability and performance. Recognize
that working in the office 8:00 a.m. to 5:00 p.m. Monday through Friday does not work for a
significant portion of the workforce, including employees who still have a lot to offer. Instead,
explore flexible work arrangements such as remote work, reduced schedules, partial year, hybrid
arrangements, and job-sharing to allow good employees to better integrate their work
responsibilities into the rest of their lives.

● Expand employees’ responsibilities to allow them to develop new skills such as supervising
others, controlling an aspect of finances, or understanding how their role coordinates with
another through cross-training. Don’t require employees to take on more work or stress with no
benefit but rather give them opportunities they value and compensate them appropriately for
their added effort.

● Demonstrate your trust in experienced employees by giving them more autonomy and flexibility
in how they do their jobs. Many managers succeed in positions similar to those they supervise so
feel they know the “best and only way” to accomplish a task. However, allowing employees to
experiment and find what works best for them gives them buy-in and could result in a more
efficient and productive process.

● Provide regular job-skills training so employees know the latest expectations and work methods.
Assist employees to develop job-related skills even if they are not traditionally associated with
the position, such as learning a new language. Pay for employees’ licensing, certifications,
professional development, and continuing education, asking them to share some of what they
learn with others to multiply the return on investment.

● Develop objective performance management tools to have employees set SMART goals,
document job expectations, and track their performance. Reward high-achievers with increases,
promotions, and empowerment. Assist employees with potential by giving them more frequent
communication and training. Remove low-performers to eliminate the stress, burden, and
toxicity that they can cause.

Making institutional changes takes a lot of work and is a long-term commitment which may involve
disruptive decisions such as ending established practices or letting go of employees who do not fit the
vision. Taking deliberate action to include all employees in the company’s journey will make them feel
valued leading to higher engagement, productivity, and retention and will make your company more
attractive to prospective employees, allowing you to develop a strong, successful workforce to
represent and grow to your company now and in the future.

Affinity HR Group can assist with your performance management initiatives. Connect with us at 877-
660-6400 or hello@AffinityHRGroup to learn more.

By Paige McAllister, SPHR, SHRM-SCP, Vice President for Compliance – Affinity HR Group, Inc.

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The Advice Bites blog delivers practical, tactical, and informative guidance about the biggest workplace trends, and thoughtful insights about how you can apply them to your business.